Falcon Editorial Best Pratices

IT

1. Check to make sure your database is backed up on a DAILY basis. If you need assistance how to check database backups. Please contact APT support for training.
2. Check weekly the size of your log files in C:\Falcon\Temp.
3. Check monthly the size of your database.
4. On a weekly basis. Verify the available drive space on the ALL server drives is enough to accomodate growth of the editorial system. Including, but not limited to: database files, database backup file, element directory, Falcon log files. Ensure to check the C: drive as well. Free space on a drive should be no less than 10% of the total space on that drive.

Template Master

1. Remove Falcon or third-party plugins or extension when building or editing templates.
2. Always build new templates from scratch. Do not convert templates from earlier versions of the program or from another program. InDesign will promote that it can open a Quark page -- and it can -- but you don't want that for your template. Converting templates or documents into templates WILL cause crashing. You will lose work.

Users:

Falcon Client:

1. If you do a filter search, make sure you unfilter the search before you do the next filter search on that queue.
2. 2. I'd clarify this; its actually a feature that you can drill-down by re-filtering a filtered result. I'm not saying people may not always want to do that and so warning them, but I'd add, "unless you want to refine your previous filter."

Word:

1. When using Word, make sure that startup script has macro security and file location mapped getting mapped.
2. Never copy and paste directly from a web page or e-mail into Word or InCopy. Your first option is to use Paste Into New to create the new document in Falcon. If you are just pasting text into an existing document, use Paste Special in Word, under the Edit pulldown menu.
3. In Word, when you exit your story, use the Exit button on the Falcon toolbar to save and close the story. If you go to close the story and the Exit button is not there, you know there is a problem with the Falcon toolbar loading before you close the story. In that case, you can copy and paste the contents of the story into notepad on your desktop to ensure that you do not lose any work.
4. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed.

InCopy:

1. Never copy and paste directly from a web page or e-mail into Word or InCopy. Your first option is to use Paste Into New to create the new document in Falcon. If you are just pasting text into an existing document, use Paste Without Formatting in InCopy. In InCopy, the option is a preference that must be set in InCopy. It also exists in InDesign.
2. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed.

Quark:

1. Avoid closing the Falcon Editorial pagination palette. Instead, minimize it or collapse it if you want to move it.
2. If you do close the Falcon Editorial pagination palette, wait 30 seconds before you launch the palette again through the pulldown menu. If it does not launch, close InDesign and relaunch it again. If the palette still does not launch, reboot your machine.
3. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed.

InDesign:

1. Close the Info palette/panel in InDesign. It is open by default and it slows InDesign functions.
2. If you have the InDesign links palette floating but collapsed, InDesign will not update the links when you open the page.
3. Avoid closing the Falcon Editorial pagination palette. Instead, minimize it or collapse it if you want to move it.
4. If you do close the Falcon Editorial pagination palette, wait 30 seconds before you launch the palette again through the pulldown menu. If it does not launch, close InDesign and relaunch it again. If the palette still does not launch, reboot your machine.
5. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed.

FEO:

1. In FEO, it is preferable to create and check out stories from FEO if at all possible rather than starting them from scratch on your remote machine and then importing them into FEO. The reason for this being that the imported documents will not have the correct styles in it. (The exception being if the end user has jim's .dot and a copy of the appropriate editorial template).